1. Responsibilities

Contract & Document Management

• Receive, review, and manage requests for contract stamping and signature.

• Control contract circulation and ensure the approval process follows company policy.

• File, archive, and store legal documents and contracts in a systematic manner (both physical and digital).

• Support drafting simple internal documents (e.g. Power of Attorney, internal notices, confirmation letters).

Administrative & Compliance Support

• Manage company seals, ensure proper stamping procedure and record-keeping.

• Support notarization, legalization, and certification procedures as required.

• Assist in preparing reports or summaries related to contracts and document status.

• Coordinate with other departments to ensure timely completion of legal documentation.

• Support other administrative tasks assigned by the Legal Manager.

2. Requirements

Education:

• Bachelor’s degree in Law, Administration, or related fields.

Experience:

• 1–3 years of experience in legal documentation, contract administration, or office administration (preferably in retail/FMCG or multinational companies).

Skills:

• Detail-oriented, organized, and responsible.

• Good communication and coordination skills.

• Familiar with document control systems and office software (Word, Excel, SharePoint).

• Basic understanding of legal documents and procedures.